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CCQ > Home > Student Life > Registration
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​The Enrollment Management Section provides students with a variety of services, including the processing of the following requests:

  • Course registration
  • Course Withdrawal
  • Final withdrawal​
  • Returning from suspension related to fees
  • Re-enrollment requests for the English Language Center (ELC) and college level students
  • Cross registration requests from CCQ to QU
  • Issuing student’s schedule and “To whom it may concern” letters for course enrollment, final exam dates, taking final exams, or early registration.
For further information about the service of issuing official letters, clic​k here​.

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​Services

Course Registration


Student Status​​​
Fall/Spring (Maximum)Fall/Spring (Minimum)SummerNotes
Good Academic Standing16 credit hours9 credit hours7 credit hours—
Cumulative GPA 3.50 and above (with completion of at least 16 credit hours)18 credit hours9 credit hours10 credit hoursMaximum credit hours granted after release of current semester's final grades
Expected-to-Graduate Student18 credit hours9 credit hours10 credit hours—
Academic Probation12 credit hours9 credit hours7 credit hours—
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Course Registration

All college level students must complete their course registration through the self-service website oasis.ccq.edu.qa within the registration period published on the Academic Calendar's page on the college website.

Check the early registration ​guidelines​ before registering in the courses.

Foundation Program

The Enrollment Section registers the English Language Center (ELC) Foundation Program students after receiving their Accuplacer test score or its equivalent. 

After registration, CCQ will inform students immediately to view the study schedule as follows:
  • Students who did not complete the Foundation Program should fill in and submit electronic form, CCQ will notify students about the timeline via email.
  • If a student wishes to withdraw or drop, they will do so from all the courses and not just one course.
  • Students should achieve 70% at least in the English language test to move to the next level.
  • ELC Foundation Program students who could not pass any level twice in a row cannot register in the next semester, and they have to submit a re-enrollment request. 
  • ELC Level 2 students who wish to move up to Level 3 to study an academic program in English should fill in and submit the electronic form. CCQ will notify students about the timeline via email.
  • Foundation program students can drop their courses through the Oasis (Banner) system as shown here, and this requires applying for re-enrollment to join subsequent semesters.​

Cross Registration

CCQ students may pursue cross-registration at another academic institution while studying at the College, taking into consideration the following:
  • Students must be enrolled in a minimum of 9 credit hours at CCQ to be eligible to submit a cross-registration request for the fall and spring semesters. This requirement is waived for the summer semester.
  • The total number of credit hours taken at both institutions per semester must not exceed the limit permitted according to the student’s cumulative GPA at CCQ.
  • Upon completing the course(s) at the host institution, the student must contact the Student Affairs and Relations Section at CCQ to submit the Credit Transfer Request Form, ensuring that all transfer conditions are met.
  • The student is responsible for selecting courses listed in the articulation agreement between CCQ and Qatar University prior to registration at Qatar University, in order to guarantee their transferability to CCQ.
  • The student’s cumulative GPA must not be less than 2.00.
  • Courses eligible for credit transfer from any university to CCQ must have been completed with a grade of “C” or higher, and will be transferred as a “T” grade, which does not affect the GPA at CCQ, provided the course was completed within the past five years.
  • As per College policy, the last 18 credit hours in the associate degree program, and the last 30 credit hours in the bachelor’s degree program, must be completed at CCQ.
  • To apply for cross-registration, students must submit their request​ through the system during the time period announced by the Registration Section.


Class Withdrawals
Students may withdraw from courses during the drop period announced in the Academic Calendar​ on the college website. It is the student’s sole responsibility to complete the withdrawal process.

Withdrawal periods are outlined in the Academic Calendar as follows:
  1. A student may withdraw from one or more courses before the final withdrawal deadline and receive a grade of “W”, which appears on the academic record. The student must maintain a minimum academic load of 9 credit hours in the fall and spring semesters, and pay the required withdrawal fees.
  2. If a student is withdrawn from a course due to absence after the end of the add/drop period, withdrawal fees will apply.
  3. If a student withdraws from a course after the final withdrawal deadline, a grade of “F” will be recorded, and withdrawal fees will apply.

The drop/withdrawal and fee policy applies to all types of course withdrawals following the add/drop period.


For more details, please visit the Fees and Charges​ page.


Withdrawal from the Semester
Students wishing to withdraw from all registered courses in a semester must submit a withdrawal request via the Banner system.

The semester withdrawal policy is applied as follows:
  1. If the withdrawal is completed before the final withdrawal deadline, the student will receive a grade of “W” for all courses, and the GPA will not be affected. Withdrawal fees ap​ply.
    • First and second ​withdrawals: The student must pay the required course withdrawal fees to be eligible for future registration. This will be reflected in the academic record.
    • Third withdrawal: The student will be suspended for one semester, must pay a re-enrollment fee of 2,000 QAR, and also pay the course withdrawal fees in order to register for the following semester.
  2. A student is allowed to postpone study for up to three consecutive semesters (excluding summer).
    If this limit is exceeded, the student is considered discontinued and must:
    • Submit a Re-enrollment Request, and
    • Pay a 2,000 QAR reactivation fee.
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Final Withdrawal from the College
Students wishing to permanently withdraw from CCQ must submit a Final Withdrawal Request via the Banner system.

The final withdrawal policy is applied as follows:
  1. The student’s enrollment will be officially closed, and previous academic records will be retained.
  2. To return to study at CCQ in the future, the student must :
    • Apply durin​​g an open admissions period via the official CCQ email.
    • Pay a 2,000 QAR reactivation fee before registration or re-registration.
    • Wait at least one semester (excluding summer) after the withdrawal date before applying.
    • Settle any outstanding tuition or fees before re-enrollment is allowed.
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Postponement of Study
  • A student is allowed to postpone study for up to three consecutive semesters (excluding summer).
  • If a student exceeds this limit, they will be considered discontinued and must submit a Re-enrollment Request.
  • In cases of final withdrawal or unexcused discontinuation from CCQ, relevant fees will be charged in accordance with the College’s Fees and Charges Policy.

How to apply for postponement of study.


For more information on the fees policy and payment methods, please visit the Fees and Charges page.

Foundation Program Students – English Language Center
Students in the Foundation Program of the English Language Center (ELC) who have discontinued their studies and wish to re-enroll must also submit a Re-Enrollment Request via the Banner system.
  • The re-enrollment request link will be activated during specific dates announced by the Registration Department.
  • If more than two years have passed since the student took the placement test, they may either retake the test or register directly in Level 1 of the Foundation Program without retaking the placement test.
  • The response will be sent to the student’s official CCQ email, so students must ensure their email is activated. If not, please contact IT Support at ITSupport@ccq.edu.qa to activate it.
  • Re-Enrollment fees apply. Please review the Fees and Charges​ page for more details.

Lifting Fees Hold
Students who wish to re-register for courses they previously withdrew from and whose enrollment was suspended are required to pay the fees specified in accordance with the College's Fees and Charges Policy.

The hold will be lifted immediately after the payment is completed.

Notes:
  1. A hold on a student’s account prevents registration in upcoming semesters, and also prevents the issuance of official letters, graduation statements, and transcripts.
  2. If the student was previously exempted by the Tuition Fees Review Committee, please contact the Registration Department at: registration@ccq.edu.qa.
  3. Withdrawal fees are applied immediately upon completing the withdrawal process, effective from Fall 2024.
    For withdrawals made in earlier semesters, the fee will be charged when the student re-registers for the withdrawn course.
To learn about your outstanding fees, please follow the instructions ​on the Tuition Payment page.

For more information or inquiries, contact us at registration@ccq.edu.qa or call 16070.

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