The Student Relations and Affairs Section attempts to fulfill the vision of the Community College of Qatar by providing comprehensive electronic services designed to meet student needs and enhance their academic experience. The section fully follows the college's policies and regulations to ensure the effective operation of the educational process.
Services provided by the section include:
- Issue student academic records (Transcript).
- Course equivalency evaluations from Qatar University and other academic institutions.
- Grade modifications ("Incomplete" status).
- Roll students' academic status.
- Graduation procedures and requirements.
- Issuing official documents for graduates such as graduation statements, diplomas, letters of expected graduation, and verification letters for external entities.
- Providing various additional student services.
Academic Transcript
The academic transcript reflects the student's academic performance and includes all courses taken since enrolling at the college, along with grades, evaluations, and the student’s academic standing. The Community College of Qatar adopts a letter-based grading system, where numerical grades obtained by students in each course are converted into corresponding letter grades, as outlined in the following table, accompanied by descriptions in Arabic. These grades are calculated into the Grade Point Average (GPA), a numeric scale ranging from 1 to 4, reflecting the student’s overall academic performance across all completed courses (excluding Foundation Program courses).
|
Grade Code |
Description |
Percentage |
Grade Points |
A
| Excellent | 90 to 100 | 4 |
| B+ | Very Good High | 85 to 89.5 | 3.5 |
| B | Very Good | 80 to 84.5 | 3 |
| C+ | Good Plus | 75 to 79.5 | 2.5 |
| C | Good | 70 to 74.5 | 2 |
| D+ | High Acceptable | 65 to 69.5 | 1.5 |
| D | Acceptable | 60 to 64.5 | 1 |
| F | Fail | Below 60 | 0 |
| FA | Failed due to exceeding the allowed absenteeism rate | | 0 |
| FB | Failed due to absence from the final exam | | 0 |
| I | Incomplete | | |
| T | Converted Hours | | |
| W | Withdrawal with record impact | | |
| WA | Withdrawal due to absence | | |
| WF | Withdrawal with failure | | 0 |
| AU | Listener | | |
| FW | Mandatory Withdrawal (Without Failing) | | |
P
| نجاح (لا يحتسب في المعدل) | Pass not Graded | |
| CC | Continuous course (not counted in the GPA) | | |
Course Equivalency from Accredited Academic Institutions
Students may apply for the equivalency of courses completed at accredited academic institutions, according to the following conditions:
- The student must have earned a grade of “C” or higher based on the Community College of Qatar’s grading system or its equivalent.
- Courses completed more than five years prior to the student’s interruption from study are not eligible, unless the student has earned an Associate Diploma or Bachelor’s degree from an accredited institution.
- Foundation-level courses that are not part of the student’s credit hours or academic degree plan cannot be transferred.
- Diploma students: They are required to complete at least 18 credit hours at the Community College, with the possibility of transferring up to 42 credit hours, provided that the final 18 credit hours are completed at the Community College.
- Bachelor’s students: They are required to complete at least 48 credit hours at the Community College, with the possibility of transferring up to 72 credit hours, provided that the final 30 credit hours are completed at the Community College.
- Transferred credits do not count toward the student’s GPA at the college, except for previous studies completed at the Community College of Qatar.
How to Apply:
- Submit the request along with official documents, the academic plan, and course descriptions from previous institutions via email to: sar.transfer@ccq.edu.qa.
- Response time: within a maximum of two months after all required approvals are completed.
- Once approved, the original transcript must be submitted to the Student Relations and Affairs Section at the college.
- Approved equivalencies will be reflected on the academic transcript in the following semester.
- All required documents must be submitted to avoid cancellation of the request.
The college sets annual deadlines for submitting equivalency requests, which are announced on the
Academic Calendar's page, shared with college members, and regularly updated on the official website.
Incomplete Grade (I) Policy
A student may be assigned an Incomplete (I) grade in a course if they have been consistently attending and completing coursework throughout the semester but were unable to fulfill all course requirements due to exceptional or compelling circumstances.
To be eligible for this grade, the student must:
- Submit an acceptable excuse explaining the reason for not completing the required work.
- Obtain approval from both the course instructor and the department chair within 48 hours after the final exam deadline.
- If the reason is medical, provide an official medical report from an accredited health center or from Hamad Medical Corporation.
If the student misses the final exam without submitting an acceptable excuse, they will be assigned a
Fail due to Absence (FA) grade.
How to Update the Grade:
If the student received an Incomplete grade due to missing the final exam, they must contact the course instructor directly to schedule a make-up exam.
The deadline to resolve and update the grade is within two weeks of the start of the following semester.
Once the required work or exams are completed, the instructor will submit the final grade, subject to approval by the department chair.
If the grade is not updated within the specified timeframe, it will automatically convert to
Fail (F).
Only the Vice President for Academic Affairs has the authority to grant an extension to this deadline.
Student Academic Standing
A student’s academic standing is determined according to the academic regulations of the college, based on their cumulative GPA and the number of earned credit hours.
The academic standing categories are as follows:
|
Academic Standing Category |
Classification Criteria |
Notes |
| Initial Standing | Students who have completed fewer than 16 earned credit hours | Determined regardless of cumulative GPA |
| Good Standing | Cumulative GPA of 2.0 or higher | |
| Probation | Cumulative GPA below 2.0 after completing 16 earned credit hours
| |
| Academic Suspension | Cumulative GPA below 2.0 for three consecutive semesters | The summer semester is not counted among consecutive semesters |
Outstanding Academic Performance
Outstanding academic performance reflects a student’s excellence in their studies, discipline, and ability to apply knowledge effectively. It includes achieving high grades, engaging positively with faculty and peers, and actively participating in academic activities. Outstanding students are encouraged to continue developing their skills and expanding their knowledge to contribute positively to their communities.
Dean’s List
The Dean’s List is an academic honor awarded to students in recognition of their outstanding achievements. It is issued by the deans of the various academic divisions at the end of the fall and spring semesters.
To qualify for the Dean’s List, a student must meet the following criteria:
- Complete 12 or more credit hours during the fall or spring semester.
- Achieve a semester GPA of 3.6 or higher.
- Maintain an academic record free of any violations of the college’s policies or regulations.
Honor List
The Honor List is a university-wide recognition for students who demonstrate outstanding academic performance. It is announced at the end of the fall and spring semesters, and students’ names are included on the semester transcript as proof of meeting the required standards.
To qualify for the Honor List, a student must meet the following criteria:
- Complete 12 or more credit hours during the fall or spring semester.
- Achieve a semester GPA between 3.35 and 3.59.
- Maintain an academic record free of any violations of the college’s policies or regulations.
Graduation
To graduate from the Community College of Qatar, students must fulfill all requirements of their enrolled degree program based on the following conditions:
-
Associate degree: Complete all required credit hours for the program, including a minimum of 18 credit hours completed at the College.
-
Bachelor’s Degree: Complete all required credit hours for the program, including a minimum of 48 credit hours completed at the College.
- Flfill all academic plan requirements for the enrolled program.
- Achieve a minimum cumulative GPA of
2.0.
These conditions ensure that the student has met all academic standards required to be awarded the appropriate degree from the College.
Graduation postpone Request
Students who have completed all academic plan requirements may request to postpone their graduation for up to one academic year.
During this period, students are allowed to re-register for courses in accordance with the College’s course retake policy.
Important Note: The postponed period is not counted toward the maximum time allowed to complete graduation requirements.
The Admissions and Registration department – Student Relations and Affairs Section is responsible for managing the procedures and deadlines for graduation deferral requests, which are announced periodically to expected graduates.
Minimum Credit Hours Required for Graduation
Each academic program at the College has a defined degree plan outlining the number of credit hours required for graduation.
Once these requirements are met, students are awarded their academic degree, either an associate or a bachelor’s degree—based on the type of program.
Please note that the number of required credit hours may vary depending on the program.
Programs and Required Credit Hours:
|
Program Name (English) |
Credit Hours |
| Associate of Arts | 60 |
| Associate of Theatre Arts | 61 |
| Associate of Business Administration | 60 |
| Associate of Public Administration | 60 |
| Associate of Customs Management | 60 |
| Associate of Logistics and Supply Chain Management | 60 |
Associate of Daawa and Islamic Science
| 60 |
| Associate of Electrical Engineering Technology | 64 |
| Associate of Mechanical Engineering Technology | 64 |
| Associate of Information Technology | 60 |
| Bachelor of Human Resource Management | 120 |
| Bachelor of Public Administration | 120 |
| Bachelor of Project Management | 120 |
| Bachelor of Logistics and Supply Chain Management | 120 |
| Bachelor of Science in Electrical Engineering Technology | 120 |
| Bachelor of Science in Mechanical Engineering Technology | 120 |
| Bachelor of Science in Information Technology / Cyber and Network Security | 120 |
| Certificate of Higher Education in Early Childhood | 30
|
Request for Official Documents for Graduates
Graduation Statement
At the end of each academic semester (Spring, Fall, Summer), the Student Relations and Affairs Section issues graduation statements to students who have successfully completed all graduation requirements for that term.
The dates for collecting these documents are announced in advance to allow students to plan accordingly.
Graduation Certificate
it is an official graduation certificate issued and signed by the College President.
Each student is permitted to receive
one original copy only of the certificate after fulfilling all graduation requirements.
Expected Graduation Letter
In coordination with the Academic Advising Department, the Student Relations and Affairs Section issues an official Expected Graduation Letter for eligible students.
This letter includes:
- The expected graduation semester
- The current major
- The number of remaining credit hours to complete graduation requirements
The letter serves as an official document to verify the student’s academic status when required by external parties.
To obtain the letter, the student must fill out a
designated form in coordination with the Academic Advising Department, based on their degree plan, and submit it to the Student Relations and Affairs Section for processing.
Verification Letters for External Entities
The Student Relations and Affairs Section also issues official letters addressed to external parties—such as embassies or educational institutions—confirming a student’s academic information, degree earned, and status.
Other Services
Updating Personal Information
The Student Relations and Affairs Section updates student information (such as name or nationality) upon the student’s request.
To request an update, the student must complete the Data Update Request Form and submit it to the section along with a valid ID card and official documents from the competent authorities confirming the name or nationality change.
Contact: students.ar@ccq.edu.qa
Academic Appeals
The Student Relations and Affairs Section is responsible for receiving all academic appeal requests and forwarding them to the appointed committee.
Academic appeals may cover issues such as:
- Appeals against final grades.
- Cases involving improper application of academic regulations.
The Admissions and Registration Directorate – Student Relations and Affairs Section periodically announces the procedures and deadlines for submitting academic appeals.
To submit or inquire: appeal@ccq.edu.qa
Education Fee Waiver Requests
The email fees.committee@ccq.edu.qa is designated exclusively for receiving requests related to tuition fee waivers.
Please ensure you attach the required supporting documents, noting the following:
- The committee will not review any request submitted without official documentation.
- The date on the submitted document must match the academic withdrawal date.
Accepted Supporting Documents:
- Medical report from Hamad Medical Corporation or one of its affiliated centers.
- Death certificate of a first-degree relative.
- Official work obligation letter from the employer.
- Official documentation for overseas treatment or accompanying a patient for treatment abroad, including travel dates.
- Medical leave from Hamad Medical Corporation or one of its centers, for no less than 5 consecutive days.
To avoid delays, students may pay the outstanding fees to lift holds on their account and request a refund later if the waiver is approved.
To view and pay outstanding fees, please log into the Self-Service Banner System.
Student Complaints
The Student Relations and Affairs Section welcomes student feedback and complaints, ensuring they are referred to the appropriate department depending on the nature of each case.
For further information or inquiries:
Please contact us via email at students.ar@ccq.edu.qa
Or call 16070, select "Student Services," then "Student Relations and Affairs Section."
